Texas Wine and Grape Growers Association’s Commitment to COVID Health and Safety During the 2022 Annual Conference & Trade Show
Providing a safe environment for all 2022 TWGGA Annual Conference & Trade Show participants remains a top priority as we continue to navigate the ongoing pandemic. No in-person gathering during the pandemic is without risk, and although health and safety requirements do not guarantee safety, they are part of the overall safety plan for protecting YOU!
The Texas Wine and Grape Growers Association (TWGGA) is committed to providing the safest possible environment for all our participants and will follow the most current COVID-19 governmental health and safety requirements.
Because the environment and disease continue to change rapidly, TWGGA will publish online the final policies, procedures, and protocols by February 11, 2022. However, please be aware that during the event, policies, procedures, and protocols are subject to change based on the local governmental and/or hotel requirements, whichever are most stringent.
What Is TWGGA Committed to Doing to Ensure Your Health and Safety During the Event?
TWGGA is committed to providing our participants notice of efforts in advance regarding on-site health and safety guidelines. Currently, the 2022 Annual Conference & Trade Show will:
- Be a mask positive conference, and all participants will be encouraged to wear a mask in the event spaces, exhibit hall, and common areas when not actively eating or drinking.
- Host a COVID Health Table with masks, sanitizer/wipes, non-contact forehead thermometers, lists of available testing sites, and other precautionary items. (All based on current availability and usage during the event.)
- Make every effort to encourage and enable social distancing when at all possible: in meeting rooms, the exhibit hall, other event spaces, and common areas.
- Actively engage with the Denton Embassy Suites to ensure the highest levels of sanitization and safety measures are in place. For example, hand sanitizer stations are available throughout the hotel and all hotel staff will wear masks onsite. Read more about the hotel’s safety procedures here.
- Urge all participants to sign the TWGGA COVID Acknowledgment & Release Form with registration or sign-up.
TWGGA will not require any participant to self-report feeling ill or the result of any COVID test. We ask that if you feel ill that you take precautions to keep yourself and others safe.
What Can You Do to Help Ensure the Health and Safety of Others Prior to the Event?
- TWGGA encourages attendees traveling into Denton for the event to review the CDC’s travel guidelines before traveling.
- If you feel sick or have been exposed to COVID prior to your arrival, please stay home. Your TWGGA community will miss you greatly, but for your recovery, your colleagues’ safety, and the health of everyone you may come into contact with, please don’t travel. See COVID Refund Policy section. See Cancellation/Refund Policy and Request Form.
What Do You Do If You Feel Sick, Experience Symptoms of COVID, or Learn That You Have Been Exposed to COVID Upon Your Arrival or During Your Stay at the Event?
Please engage in the following:
- Please do not leave your hotel room unless you deem yourself as needing emergency medical attention. Please call 911 if you need medical attention.
- Call or text the TWGGA COVID Safety Coordinator if you desire or need assistance, such as securing food to your room.
- The COVID Safety Coordinator reports only to Sabrina Houser Amaya, Director of Operations, email@example.com or 830-456-2787.
- No information will be shared with any other persons involved in executing or participating in the event.
What Are the Deadlines and Refund Policies If I Need to Cancel or Did Not Show (Unrelated to COVID)?
Cancellation NOT Related to COVID
This cancellation policy statement is for Attendees and Exhibitors who may need to cancel their attendance at the 2022 Annual Conference & Trade Show, but the cancellation IS NOT related to COVID. The following cancellation and refund policy are based on written notice received on or before:
- February 3, 2022: Full refund on contracted Attendee registration or Exhibitor space fee
- February 4, 2022: 50% refund on contracted Attendee registration or Exhibitor space fee
- February 16, 2022: 0% refund on contracted Attendee registration or Exhibitor space fee
See Cancellation/Refund Policy and Request Form.
What Are the COVID Cancellation and Refund Policies?
Cancellation Related to COVID
This cancellation policy statement is for Attendees and Exhibitors who may need to cancel their attendance at the 2022 Annual Conference & Trade Show due to COVID. The following cancellation and refund policy are as follows:
- Cancellation prior to the event: You identify yourself as having symptoms of COVID, have been diagnosed with COVID, or have come in direct contact with a COVID-positive person.
- Cancellation due to illness during the event: You identify yourself having symptoms of COVID, have been diagnosed with COVID, or have come in direct contact with a COVID-positive person.
Full refund on contracted Attendee registration or Exhibitor space fee.
See Cancellation/Refund Policy and Request Form.
How Do I Get a Refund From TWGGA?
- Complete the Cancellation/Refund Policy and Request Form.
- TWGGA will only issue applicable refunds that are received in writing on or before February 28, 2022.
- If a refund is due, payments made by credit card will be refunded within 30 days of receiving the written request. Refunds for other payment types will be issued by TWGGA as soon as invoices are finalized.
- A separate cancellation/refund request must be made by EACH individual for whom a refund is being requested.
How Do I Get a Refund From Embassy Suites or Superior Expo Services?
- TWGGA is NOT responsible for cancellations or refunds associated with Denton Embassy Suites or Superior Expo Services (for Exhibitors only). You will need to contact them directly about their distinct cancellation and refund policies.
Please monitor yourself for COVID-19 symptoms (may appear 2–14 days after last day of exposure), including:
- Nausea or vomiting
- Fever or chills
- Shortness of breath/difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
If you develop symptoms or test positive in the 14 days following the conclusion of the conference:
- Self-isolate: Remain at home.
- Call your healthcare provider to discuss your symptoms or positive test results.
- If symptoms worsen or you need medical attention, call ahead before going to your doctor’s office, urgent care, or the emergency department. If in a medical emergency, call 911, and notify dispatch of your potential exposure concerns.
For additional information on COVID-19, click here.
Thank you for your cooperation and understanding during these times. If you have any questions or concerns, please contact Sabrina Houser Amaya, Director of Operations, at firstname.lastname@example.org or 830-456-2787.