Texas Wine and Grape Growers Association’s Commitment to COVID Health and Safety During the 2022 Annual Conference & Trade Show
Providing a safe environment for all 2022 TWGGA Annual Conference & Trade Show participants remains a top priority as we continue to navigate the ongoing pandemic. No in-person gathering during the pandemic is without risk, and although health and safety requirements do not guarantee safety, it is part of the overall safety plan for protecting TWGGA members and attendees.
The Texas Wine and Grape Growers Association (TWGGA) is committed to providing the safest possible environment for all our participants and will follow the most current COVID-19 governmental health and safety requirements.
Because the environment and disease continue to change rapidly, TWGGA will publish online the final policies, procedures, and protocols by February 11, 2022. However, please be aware that during the event, policies, procedures, and protocols are subject to change based on the local governmental and/or hotel requirements, whichever one is most stringent.
What Is TWGGA Committed to Doing to Ensure Your Health and Safety During the Event?
TWGGA is committed to providing our participants notice of efforts in advance regarding on-site health and safety guidelines. Currently, the 2022 Annual Conference & Trade Show will:
- Be a mask positive conference, and all participants will be encouraged to wear a mask in the event spaces, exhibit hall, and common area, when not actively eating or drinking.
- Host a COVID Health Table with masks, sanitizer/wipes, non-contact forehead thermometers, lists of available testing sites, and other precautionary items. (All based on current availability and usage during the event.)
- Make every effort to encourage and enable social distancing when at all possible: in meeting rooms, the exhibit hall, other event spaces, and common areas.
- Actively engage with the Denton Embassy Suites to ensure the highest levels of sanitization and safety measures are in place. For example, hand sanitizer stations are available throughout the hotel and all hotel staff will wear masks onsite. Read more about the hotel’s safety procedures here.
- Urge all participants to sign the TWGGA COVID Acknowledgment & Release Form with registration or sign-up.
What Can You Do to Help Ensure the Health and Safety of Others Prior To the Event?
- TWGGA encourages attendees traveling into Denton for the event to review the CDC’s travel guidelines before traveling.
- If you feel sick or have been exposed to COVID prior to your arrival, please stay home. Your TWGGA community will miss you greatly, but for your recovery, your colleagues’ safety, and the health of everyone you may come into contact with, please don’t travel. See COVID Refund Policy section.
What Is the COVID Cancellation and Refund Policy?
- If you or a family member is diagnosed with COVID prior to or during the event, TWGGA is happy to extend to attendees and exhibitors a full refund, no questions asked. If you are sick or someone in your household is sick and you need to stay home, please stay home. A COVID refund request form will be available to attendees until February 28, 2022.
- For all other cancellations, email firstname.lastname@example.org by January 14 to cancel and receive a full refund minus a $100 administrative fee. Refund requests must be received in writing. After January 14, conference registration fees are nonrefundable.