You’re invited to join the Texas wine and grape community at the TWGGA 2023 Annual Conference & Trade Show, February 21–23, 2023, in San Marcos, Texas! Registration is now open for exhibitor, sponsor, and advertising opportunities. All exhibitor spaces and badges must be booked by February 15.
Please click here for TWGGA’s 2023 Annual Conference Exhibitor Policies.
Cancellations will be accepted with a full refund until January 15, 2023. From January 15, 2023 to February 15, 2023, cancellations will incur a $200 cancellation fee. After February 15, 2023, no refunds for cancellations will be provided.
Please note, online exhibitor registration must be completed by February 10. Any vendor with an unpaid balance as of February 15 may be removed or canceled from the show floor by show management.
The deadline for booth staff name badge changes and adding gala or tasting tickets has passed. Changes or ticket purchases can be made during onsite registration hours February 21–23 according to the conference schedule.
Exhibitor and Sponsor Opportunities Sold Out!
Exhibitor Schedule
- Tuesday, February 21, 2023
- 12:00 p.m.–3:30 p.m.: Move In/Set-Up
- 4:00 p.m.–5:30 p.m.: Opening Reception in the Exhibit Hall
- Wednesday, February 22, 2023
- 8:00 a.m.–4:30 p.m.: Exhibit Hall Open (Please note, lunch is on your own Wednesday 11:30 a.m.-1:30 p.m. for attendees and vendors if you wish to schedule lunch with customers)
- 4:30 p.m.–5:30 p.m.: Networking Reception
- Thursday, February 23, 2023
- 8:00 a.m.–12:00 p.m.: Exhibit Hall Open
- 12:00 p.m.–1:30 p.m.: Lunch with Exhibitors (Buffet lunch served in exhibit hall)
- 1:30 p.m.–3:00 p.m.: Exhibitor Breakdown
- 6:30 p.m.–10:00 p.m.: Awards Gala & Reception
Exhibit booths are available within the Trade Show exhibit hall. Additional staff badges may be purchased separately. If you need more than 2 additional staff badges, please contact office@twgga.org to be invoiced for the extra badges. Your complimentary attendees must be current employees or representatives of your company, and badges are nontransferable to those outside your company. If you need to change your staff name badges, you must let TWGGA know by February 15. There will be a $15 fee per badge for any changes made on-site.
Vendors may view the Trade Show map here to select their top three booth choices in the registration form. Exhibit booths will be assigned as requests arrive, with sponsors receiving priority placement in the designated sponsor booths. Exhibitors may also purchase upgrade placement if prime placement booths are marked as available. Once your exhibit space has been booked, TWGGA will reach out to you with your final exhibitor number.
Each exhibit table includes:
- 6-foot table
- 8-foot x 10-foot total space
- Chairs
- Two staff badges per table (includes 2 tickets for the Lunch With Exhibitors per badge)
Vendors may purchase multiple booth spaces as long as space permits in the hall. Please review the full list of exhibitor policies before purchasing a booth space. Booths offering food or beverage items will need approval by TWGGA and the conference hotel before purchase of the space can be confirmed.
Exhibitor Pricing
| Exhibitor Options | Member | Nonmember |
|---|---|---|
| SOLD OUT! 8 x 10 Exhibit Booth (includes 2 staff badges + 2 tickets to Lunch With Exhibitors) | $950.00 | $1200.00 |
| ONE LEFT! 8 x 10 Prime Placement Exhibit Booth (includes 2 staff badges + 2 tickets to Lunch With Exhibitors) | $1250.00 | $1500.00 |
| SOLD OUT! 16 x 10 Double Exhibit Booth (includes 4 staff badges + 4 tickets to Lunch With Exhibitors) | $1900.00 | $2400.00 |
| SOLD OUT! 16 x 20 Island Exhibit Booth (includes up to 8 staff badges + 4 tickets to Lunch With Exhibitors) | $1800.00 | $3800.00 |
| Additional Staff Badges | $150.00 | $150.00 |
| TWGGA Awards Gala Ticket | $135.00 | $155.00 |
Show your support of the Texas wine and grape industry and bring name recognition to your company! All sponsorships include your logo in the event app as a sponsor, logo on signage, listing as a sponsor on the Annual Conference mobile app, and logo and link on event communications. Custom packages available, please contact office@twgga.org to inquire about a custom package or year-long partnership.
Title Sponsor: $10,000 (One Available—SOLD!)
Be the primary sponsor and supporter of TWGGA’s 2023 Annual Conference & Trade Show, with prominent logo placement on all event collateral and additional recognition from the stage during the conference general session. This sponsorship also includes two exhibit tables with four badges (and four lunch tickets), plus four gala tickets, for company representatives. Please reach out to office@twgga.org before booking if you’re interested in this sponsorship.
Awards Gala Sponsor: $5,000 (One Available—SOLD!)
Welcome and network with attendees at the 2023 Awards Gala as the exclusive sponsor of this special event, with recognition or welcome to attendees from the stage during the event. This sponsorship also includes one exhibit table with two badges (and two lunch tickets), plus two gala tickets, for company representatives. Please reach out to office@twgga.org before booking if you’re interested in this sponsorship.
Attendee Tote Bag Sponsor: $3,500 + production of bags (One Available—SOLD!)
This exclusive sponsorship includes your logo on the Annual Conference attendee tote bags, as well as your logo and link on the Annual Conference signage and communications. Sponsors must pay to produce and ship up to 600 tote bags to TWGGA prior to the Annual Conference event. Includes one exhibit table with two staff badges and two Lunch With Exhibitors tickets. Please reach out to office@twgga.org before booking if you’re interested in this sponsorship.
Gala Reception Sponsor: $3,500 (One Available—SOLD!)
Serve as a sponsor of the Gala Reception, with two tickets to the gala included, as well as receiving your logo and link on signage and Annual Conference communications. Includes one exhibit table with two staff badges and two Lunch With Exhibitors tickets. Please reach out to office@twgga.org before booking if you’re interested in this sponsorship.
Heads & Tails Sponsorship at Awards Gala: $3,500 (One Available)
Serve as a sponsor of the Heads & Tails fundraiser for Texas Wine Foundation at the Gala, with two tickets to the gala included, as well as receiving your logo and link on signage and Annual Conference communications. Includes one exhibit table with two staff badges and two Lunch With Exhibitors tickets. Please reach out to office@twgga.org before booking if you’re interested in this sponsorship.
Awards Sponsor: $3,500 (Five Available)
Show your support for the amazing work of TWGGA members by sponsoring one of the TWGGA Annual Association Awards. Award sponsors will receive logo and link on communications about the award throughout the year. Includes two gala tickets and one exhibit table with two staff badges and two Lunch With Exhibitors tickets for each sponsor. Please reach out to office@twgga.org before booking if you’re interested in this sponsorship.
Lunch With Exhibitors Sponsor: $3,500 (One Available—SOLD!)
Enjoy your logo on signage and your company recognized on all information related the Lunch With Exhibitors with this sponsorship. Includes one exhibit table with two staff badges and two Lunch With Exhibitors tickets. Please reach out to office@twgga.org before booking if you’re interested in this sponsorship.
Wi-Fi Sponsor: $3,000 (One Available)
This exclusive sponsorship allows you to put your brand on the conference wi-fi information, as well as your logo and link on the Annual Conference signage and communications.
Glassware Sponsor: $2,500 + production of glasses (One Available—SOLD!)
This exclusive sponsorship includes your logo on glasses that will be used at the event, as well as your logo and link on the Annual Conference signage and communications. Sponsors must produce and ship glasses to TWGGA prior to the Annual Conference event.
Lanyard Sponsor: $2,500 + production of lanyards (One Available—SOLD!)
This exclusive sponsorship includes your logo on the Annual Conference attendee lanyards, as well as your logo and link on the Annual Conference signage and communications. Sponsors must produce and ship up to 600 lanyards to TWGGA prior to the Annual Conference event.
Networking Receptions Sponsors: $2,500 (Two Available—One Left!)
Serve as a sponsor of one of the Annual Conference networking receptions, with ability to mingle with attendees, as well as receiving your logo and link on signage and Annual Conference communications.
Mobile App Sponsor: $2,500 (One Available—SOLD!)
This exclusive sponsorship includes your logo on the Annual Conference app, which attendees will access to see educational offerings, as well as your logo and link on the Annual Conference signage and communications.
Name Badges Sponsor: $2,000 (One Available—SOLD!)
This exclusive sponsorship includes your logo on the Annual Conference attendee badge, as well as your logo and link on the Annual Conference signage and communications.
Conference Program Sponsor: $2,000 (One Available—SOLD!)
This exclusive sponsorship includes your logo on the Annual Conference program cover, as well as a full-page ad in the program.
Sponsored Content Provider: $2,000 (SOLD!)
Provide a 30–45 minute sponsored content session to attendees. Content must be approved by Education Committee and must be noncommercial in nature. Selling of any products during this content session is prohibited. Education Committee will determine date, time, and length of presentation during the content approval process.
Ticketed Tastings Sponsors: $1,500 (Four Available)
Have the chance to introduce a ticketed tasting with attendees, as well as receive your logo and link on communications about the session sponsored. For wineries/vineyards sponsoring this event, opportunity to feature one of your wines in the session will be considered by the Education Committee.
Coffee Break Sponsors: $1,500 (Multiple Available—SOLD!)
Enjoy your logo on signage and your company recognized on all information related the event coffee breaks with this sponsorship. Opportunity to provide/produce branded coffee cups, coffee sleeves, reusable travel mugs, or giveaway items related to this event are available.
Past Presidents’ Dinner Sponsor: $1,250 (Two Available—One Left!)
Have the chance to welcome attendees to the Past Presidents’ Dinner, along with two tickets to enjoy dinner with the attendees. Includes logo on signage, dinner menu, and communications about the event.
Documentary Screening Sponsor: $1,000 (One Available)
Opportunity to introduce documentary and filmmaker and welcome attendees, with logo on communications about the event.
Novelty Badge Ribbon Sponsor: $500 + production (Multiple Available)
Opportunity to have a special novelty badge ribbon for giveaway at your booth and collection by attendees. Must receive approval from TWGGA + produce and ship badge ribbon to TWGGA.
Banner Ad in Attendee Email: $200
Receive a clickable digital ad with link to your company in email sent to attendees.
- Color: Full Color
- Size: 800 px wide x 150 px tall
- File Format: PNG or JPEG
- Link: Include the URL you want the ad to direct to
- Deadline: End of day, Wednesday, February 15
Flyer or Small Giveaway Item in Attendee Bag: $350 + production/shipping of items
Provide a flyer or small promotional item for inclusion in attendee bags. Items must be received by TWGGA by February 8, and must be approved by TWGGA staff.
Bundle: Banner Ad + Tote Bag Insert: $525 + production/shipping of items
Receive both banner ad and tote bag insert at a discounted price.
Half-Page Ad in Conference Program: $400
Includes half-page ad in conference attendee program:
- Color: Full Color
- Size: 5.5” wide x 4.25” tall
- Bleed: 1/8” (.125 in.)
- File Format: PDF
- Deadline: End of day, Monday, January 23
Full-Page Ad in Conference Program: $800
Includes full-page ad in conference attendee program.
- Color: Full Color
- Size: 5.5” wide x 8.5” tall
- Bleed: 1/8” (.125 in.)
- File Format: PDF
- Deadline: End of day, Monday, January 23
Inside Front Cover Ad in Conference Program: $1400
Includes full-page ad on inside front cover of conference attendee program.
- Color: Full Color
- Size: 5.5” wide x 8.5” tall
- Bleed: 1/8” (.125 in.)
- File Format: PDF
- Deadline: End of day, Monday, January 23
Inside Back Cover Ad in Conference Program: $1400
Includes full-page ad on inside back cover of conference attendee program.
- Color: Full Color
- Size: 5.5” wide x 8.5” tall
- Bleed: 1/8” (.125 in.)
- File Format: PDF
- Deadline: End of day, Monday, January 23
